Press Releases

Hamilton County, Ohio Sheriff's Office Implements an Enterprise-wide Electronic Records Management System provided by Document Imaging Solutions, Inc.

DAYTON, Ohio, (3/1/2004) – The Hamilton County Sheriff's Office (HCSO), Cincinnati, OH, was faced with the challenge of an expensive upgrade or replacement of its existing proprietary imaging system in order to expand document management to all HCSO divisions – including a staff of 1,000 using 500 computers. To meet this challenge, HCSO decided to purchase a new, “open” system that could be integrated into the entire organization. Document Imaging Solutions, Inc. (DIS), an applications development and full-service systems integration company, was selected to provide a customized solution that is a true enterprise-wide content management product.

is a robust, "out-of-the-box", yet highly customizable, content, document, and records management system for enterprise networks and/or the Web. It manages documents throughout their life cycle, from authoring and/or capture through review, approval, distribution, and archiving.

After investigating numerous other suppliers, HCSO chose DIS and for its document management solution because the DIS customized solution best met HCSO's requirements with its user-friendly interfaces and adherence to all applicable industry-standards, including databases, document file formats, integration “tools” and techniques, and regulatory compliance. “The DIS staff is professional, responsive, and knowledgeable. They took the time to understand our business and the document types that we were dealing with so that they could give us the best solution,” said Diedra Burns, Information Technology Manager for HCSO.

The System at HCSO is more than just document imaging – it provides a data management system with document management capabilities. HCSO captures, stores, and manages content from many different sources of output, such as incident reports, accident reports, and criminal offenses; as many as 60 fields of information are captured from each report. These documents are then also available for viewing by HCSO staff. was initially implemented in the Records division and immediately expanded to include Corrections inmate accounts.

“Our next phase is to implement in every division. The open structure makes it easy to set up additional document types or projects for other divisions within the Sheriff's Office. With the DIS solution we anticipate future savings in both time and money - staff won't have to learn new systems, and new projects can be programmed/implemented quickly by internal staff,” said Diedra Burns.

About Document Imaging Solutions, Inc.
Document Imaging Solutions, Inc. (DIS), based in Dayton, Ohio, is a Content Management (CM) solutions company focused on providing high quality, cost-effective CM solutions and Business Process Automation (Workflow) solutions, solution components, related professional services and scanning conversion services.

DIS provides custom solutions to a wide variety of vertical markets, including Aerospace, Manufacturing, Education, Consumer Products, Government, Power Utility, Retail and more. Customers include Ernst & Young, LLC, Avon Products, PPG Industries, DANA Corporation, Ohio Department of Insurance, and Sears, Roebuck & Co. More information about DIS and its customers is available at www.DISolutions.com or contact us at sales@DISolutions.com.